VBS registration without the paper pile
Run Vacation Bible School sign-ups online — collect exactly the family info you need, assign kids to age groups, coordinate volunteers, and check children in and out safely. Free to start.
No credit card required. Free to start.
Sound familiar?
- Parents fill out paper forms at drop-off while a line builds behind them.
- Allergies, emergency contacts, and photo permission live on a stack of forms nobody can search.
- Sorting kids into the right age groups (and tracking class capacity) is a spreadsheet nightmare.
- Volunteers are recruited by group text, and you're never quite sure every station is covered.
- At pickup, you're matching kids to guardians from memory — the part that has to be right.
Everything your VBS week needs, in one place
The exact form you need
Build a custom registration form with the fields VBS actually requires — child's grade/age, allergies, medical notes, emergency contacts, photo/media consent, and pickup authorization.
Register the whole family
Parents register multiple children in one go, no account required — a fast, mobile-friendly flow that fills before the first day instead of at the door.
Age groups & capacity
Create classes or crews by grade with their own capacity, so registration sorts kids automatically and closes a group when it's full.
Volunteers & stations
Publish volunteer roles and shifts, let helpers sign up themselves, and see every station covered — no more group-text roster.
Safe check-in & pickup
QR check-in with a live roster so you know who's present, and pickup you can verify against each child's authorized guardians.
Keep parents in the loop
Email every registered family — a welcome with what to bring, daily updates, and a thank-you — with open tracking, no separate email tool.
Planadar vs Paper forms & spreadsheets
Paper and spreadsheets are free to start but cost you the week — re-keying forms, chasing missing info, and hoping the pickup list is right.
| Paper forms & spreadsheets | Planadar | |
|---|---|---|
| Registration | Paper forms at drop-off | Online, mobile, register siblings at once |
| Allergies & consent | On paper, unsearchable | Structured fields you can filter & export |
| Age groups | Manual spreadsheet sorting | Classes with capacity, auto-assigned |
| Volunteers | Group texts | Self-serve sign-ups by role & shift |
| Check-in / pickup | Printed list | QR check-in + authorized-guardian pickup |
| Cost | Free but manual | Free to start, one place |
Frequently asked questions
What is the best registration software for Vacation Bible School?
The best fit for most churches is a free, all-in-one tool that lets parents register their kids online with the exact fields VBS needs — allergies, emergency contacts, photo consent, and pickup authorization — plus age-group classes, volunteer sign-ups, and safe check-in. Planadar does all of this starting free, so you're not paying for a heavy events platform or re-keying paper forms.
Can I collect allergies, emergency contacts, and photo permission?
Yes. You build the registration form with custom fields, so you can require a child's grade/age, allergies and medical notes, one or more emergency contacts, photo/media consent, and who's authorized for pickup — all captured up front and searchable, not buried in a paper stack.
Can parents register more than one child?
Yes. A parent can register multiple children in a single flow without creating an account, so a family signs up once and you get complete info for every child before the first day.
How do check-in and pickup work?
Each registration gets a QR code for fast check-in and a live roster of who's present. For pickup, you can verify the guardian against the authorized-pickup names captured at registration — the safety step that has to be right.
Is Planadar free for a church VBS?
Planadar has a free plan you can run a full VBS on. Paid plans add higher capacity and extras, but registration, custom forms, volunteers, and check-in are available starting free.
Open VBS registration this week
Free to start. No credit card, no sales call — build your form and share the link.
