Complete Volunteer Management System | Planadar Help

Complete Volunteer Management System

Accessing Volunteer Management

Navigate to Organizer Admin → Volunteer Setup

Creating Opportunities

1. Click Create Opportunity
2. Set role details:
   • Title and description
   • Time commitment
   • Skills required
   • Number of volunteers needed
3. Define shifts and schedules
4. Set application deadline
5. Publish opportunity

Shift Scheduling

• Create multiple shifts per role
• Set start/end times
• Assign capacity per shift
• Handle shift swaps
• Send shift reminders

Managing Applications

Review Tab:

• View all applications
• Filter by status (pending, approved, declined)
• Check volunteer profiles
• Approve or decline applications

Assignment Tab:

• Assign volunteers to shifts
• Manage shift capacities
• Handle scheduling conflicts
• Send confirmation emails

Volunteer Communication

• Bulk emails to all volunteers
• Shift reminder automations
• Last-minute change alerts
• Thank you messages
• Feedback requests

Hours Tracking

• Automatic check-in/out tracking
• Manual hour adjustments
• Hour verification by volunteer
• Export hour reports
• Certificate generation

Volunteer Reports

Generate reports for:

• Total volunteer hours
• Hours by role
• Volunteer attendance
• No-show tracking
• Performance metrics

Pro Tip: Send reminder emails 24 hours before shifts!