Managing Live Streams (Organizer Guide) | Planadar Help

Managing Live Streams (Organizer Guide)

Complete guide to setting up and managing live streaming for your virtual and hybrid events.

Creating a Live Stream

Step 1: Access Stream Management

1. Go to your event's Organizer Admin panel
2. Click the "Live Streams" tab
3. Click "Create Stream" or "Add New Stream"

Step 2: Basic Information

• Stream Title (required): Name of the session
• Description: Session overview
• Scheduled Start Time: When stream goes live
• Track Name: Category (e.g., "Main Stage", "Workshop")
• Track Color: For visual organization

Step 3: Configure Provider

Choose your streaming platform:

YouTube Live

• Paste YouTube Live embed URL
• Best for large audiences
• Built-in chat available

Vimeo

• Paste Vimeo Live URL
• Professional quality
• Ad-free experience

Twitch

• Enter Twitch channel URL
• Gaming/tech community
• Interactive features

Zoom

• Paste Zoom webinar embed link
• Familiar interface
• Breakout room support

Custom RTMP

• Enter RTMP URL
• Add stream key
• Full control

Step 4: Enable Features

• Chat: Allow audience interaction
• Q&A: Enable question submission
• Reactions: Allow emoji responses

Step 5: Save Stream

Click "Save Stream" to create

Going Live

Pre-Stream Checklist

1. Test streaming software
2. Check audio and video quality
3. Verify internet connection
4. Have backup plan ready

Starting the Stream

1. Begin broadcasting from your software
2. In Planadar, click "Go Live"
3. Stream becomes visible to attendees
4. Monitor viewer count

During the Stream

• Monitor Chat: Respond to comments
• Moderate Q&A: Address questions
• Track Viewers: Watch real-time count
• Pin Announcements: Highlight important info

Ending the Stream

1. Click "End Stream" in Planadar
2. Stream automatically saves as recording
3. Recording appears in On-Demand Library
4. Review stream analytics

Multi-Track Streaming

Setting Up Multiple Tracks

1. Create streams for each track
2. Assign unique track names and colors
3. Schedule non-overlapping times
4. Test all streams before event

Managing Concurrent Streams

• Monitor all streams from dashboard
• Assign moderators per stream
• Track attendance across tracks
• Balance technical resources

Stream Troubleshooting

Common Issues

• No Video: Check encoder settings
• Audio Sync: Verify source timing
• Low Quality: Increase bitrate
• Buffering: Check bandwidth

Best Practices

1. Do full rehearsal 24 hours before
2. Have technical support on standby
3. Prepare backup streaming option
4. Monitor viewer feedback

Pro Tip: Always start broadcasting 5 minutes before scheduled time to ensure everything is working!