Building Custom Registration Forms | Planadar Help

Custom Registration Form Builder

Start With a Professional Template

Choose Browse all templates to start with a complete registration experience for:

• Essential RSVPs
• Professional conferences
• Workshops and training
• Networking mixers
• Virtual events and webinars
• Trade shows and expos
• Galas and fundraisers
• Retreats and wellness events
• Community events and festivals

Applying a template replaces only the current draft. The published attendee form and historical responses remain unchanged until you publish.

Reusable Field Library

Use Browse all fields to search configured fields by category:

• Contact: First Name, Last Name, Preferred Name, Email, Phone, Pronouns
• Professional: Company, Job Title, Industry, Organization Type
• Social: LinkedIn, Instagram, X/Twitter, Facebook, TikTok, Website
• Preferences: Experience, learning goals, topics, networking goals, referral source
• Logistics: Dietary needs, food allergies, accessibility accommodations, emergency contact, time zone, location, T-shirt size
• Consent: Terms/privacy acknowledgement, optional updates, attendee directory, and photo preference

Profile-backed fields are prefilled for signed-in attendees when Planadar already has the information. Organizers can still edit every field's wording and rules.

Custom Field and Content Types

• Short and long text, email, phone, number, and date
• Dropdown, single choice, and multiple choice
• Versioned consent acknowledgement
• Heading, description, divider, image, QR code, and page break

Secure attendee file uploads are not currently enabled. Planadar does not expose a public upload field without private storage, authorization, retention, and deletion controls.

Building Your Form

1. Open the Event Console
2. Select Registration Form
3. Apply a Quick Start template, add reusable fields, or expand Build a custom field
4. Reorder fields and configure each field:
   • Label and placeholder
   • Required vs optional
   • Validation rules
   • Help text

Advanced Features

Conditional Logic

Show/hide fields based on previous answers Example: Show "Dietary Restrictions" only if they select "Yes" for meal

Multi-Page Forms

Break long forms into sections for better UX

Field Validation

• Email format validation
• Min/max length
• Number ranges
• Custom regex patterns

Pre-Fill Options

• First name, last name, email, company, job title, and supported social links can prefill from the attendee profile
• Attendees can review and change a prefilled answer before submitting

Best Practices

• Keep forms focused and ask only what is operationally useful
• Only ask for essential data
• Use conditional logic to reduce clutter
• Split longer forms into clear pages
• Preview the attendee experience before publishing
• Provide clear help text
• Avoid collecting sensitive personal data unless it is genuinely required and appropriately protected

Pro Tip: Higher completion rates with shorter forms!