AI Attendance Forecasting | Planadar Help

AI Attendance Forecasting

Wondering how many people will actually show up? On the event console Dashboard, the Attendance forecast card projects two things for any upcoming event:

• Projected final registrations — how many people will have registered by the event date.
• Expected attendance — how many of those registrants will actually turn up.

How to use it

1. Open your event's console → Dashboard.
2. Find the Attendance forecast card and click Forecast (or Refresh to recalculate).
3. Review the projection, then act on the recommendation.

The forecast runs on demand — it's never generated automatically — so you get an up-to-the-moment read whenever you ask for one.

How the numbers are calculated

The figures are computed from your real data, not guessed:

• Projected registrations extrapolates your recent registration pace (roughly the last two weeks) across the days remaining before the event, and never exceeds your capacity.
• Expected attendance multiplies the projection by your show rate — the share of registrants who actually check in. This comes from your own past events (checked-in ÷ registered). Until you've run events with check-ins, it uses a sensible category default (paid events typically show up at a higher rate than free ones), clearly labeled as a default.
• Confidence (low / medium / high) reflects how much data the forecast is based on — more registrations and more event history mean higher confidence.

A short AI read interprets the pace versus the projection and suggests one concrete next step (for example, a marketing push when you're pacing behind, or opening capacity when you're ahead). The AI only explains the numbers — it never changes them.

Tips

• Run more events with check-in enabled — your show rate (and forecast accuracy) sharpens with each one.
• A "low" confidence forecast early on is normal; re-run it as registrations build.
• Forecasting is for upcoming events only; it disappears once an event has started.

Availability

AI attendance forecasting is available on the Growth plan and above.