Managing Job Postings & Candidate Applications (ATS) | Planadar Help

Managing Job Postings & Candidate Applications (ATS)

Planadar includes a full Job Listings and Applicant Tracking System (ATS) built into the Admin Dashboard. Administrators can post career opportunities, customize requirements per job, and manage candidate pipelines.

Accessing the Jobs Manager

In the Admin Dashboard, click the Jobs tab. You will see two primary sections:

1. Job Listings — manage active and draft job postings.
2. Applications ATS — review and track candidate submissions.

Creating and Customizing a Job Listing

Click New Job Listing to open the listing creator:

• Basic Information: Title, URL slug, Department, Location, Employment Type (e.g. Full-time, Remote), and Salary Range.
• Description & Requirements: Rich description, mandatory requirements, and nice-to-have qualifications.
• Application Form Customization:
  • Resume / CV: Choose whether resumes are required or optional.
  • Cover Letter: Set cover letter mode to Required, Optional, or Disabled / Hidden.
  • Job Experience Module: Toggle whether candidates can submit structured employment history, and optionally require at least one experience.
  • Social & Web Profiles: Enable or mandate links to LinkedIn, Portfolio/Website, GitHub, Twitter/X, Instagram, or TikTok.
• Publish Status: Publish immediately or keep as draft.

How Candidates Apply

On the public /careers page, candidates can browse open roles and click Apply Now.

The customized application modal allows candidates to:

• Enter contact details with split fields: First Name, optional Middle Initial (M.I.), and Last Name, with Email Address and Phone Number side by side.
• Provide enabled social and portfolio links (LinkedIn, GitHub, Portfolio, Twitter/X, Instagram, TikTok) if required.
• Add structured Job Experience entries (Company, Job Title, Start Date MM/YYYY, End Date MM/YYYY, or mark as Current Employer with automatic single-employer mutual exclusivity, plus a Job Description textarea). Candidates can append additional roles by clicking + Add Job Description.
• Upload Resume and Cover Letter documents (PDF, DOCX, DOC up to 10MB) directly to secure storage.

General Resume Submissions (Open Inquiries)

Candidates who do not see an immediate opening can click Submit Your Resume under "Don't see the right position for you?".

The General Application module allows them to:

• Enter their name (First, optional M.I., Last) and contact information.
• Paste their resume into a rich-text editor that preserves formatting (bold, bullets, headings, lists).
• Attach their Resume file and optional Cover Letter file (PDF, DOCX, DOC).
• Submissions are logged directly into the ATS marked as General Application for proactive recruiter review.

Reviewing Applications in the ATS

In the Applications ATS tab, administrators can:

• Search & Filter: Search candidates by name, email, or previous company. Filter by job position (including General / Open Resumes) and pipeline status (Pending, Reviewed, Interviewing, Offered, Hired, Rejected).
• Candidate Dossier: View contact info, clickable social profiles, and formatted chronological work experience timeline.
• Pasted & Uploaded Resumes: View candidate pasted formatted resumes or download/view uploaded documents securely with one click.
• Pipeline Progression: Update the candidate's status as they progress through recruitment stages.
• Recruiter Notes: Record private team notes, interview feedback, and follow-ups.
• Direct Email: Open a prefilled email to the applicant.